How to define Document Types in SAP Fico | Document Types SAP

Define Document types :- Document types are defined at the client level so document types are apply for all company codes. Document type key is used to classify accounting documents  and distinguish between business transactions to be posted
Document Types Determines  :-
  • Define Number ranges for documents
  • It controls Account types allowed for postings e.g.  Assets, vendor, Customer, Normal Gl Account
  • Document type that to be used for reversal postings.
Document Types Description :-

Document Type
Document Type Description
AA
Asset posting
AB
Accounting document
AF
Dep. postings
AN
Net asset posting
DG
Customer credit memo
DR
Customer invoice
DA
Customer document
DZ
Customer payment
EU
Euro rounding diff.
EX
External number
KA
Vendor document
KG
Vendor credit memo
KN
Net vendors
KP
Account maintenance
KQ
Transporter Invoice
KR
Vendor invoice
KZ
Vendor payment
KS
Contract Invoice
KV
Raw Material Payment
KW
Contractor Payment
KX
Transporter Payment
KY
Stores Payment
ML
ML settlement
PR
Price change
RA
Sub.cred.memo stlmt
RE
Invoice – gross
RN
Invoice – net
RV
Billing doc.transfer
SA
G/L account document
SB
G/L account posting
SK
Cash document
SU
Adjustment document
UE
Data transfer
WA
Goods issue
WE
Goods receipt
WI
Inventory document
WL
Goods issue/delivery
WN
Net goods receipt
ZP
Payment posting
ZR
Bank reconciliation
ZS
Payment by check
ZV
Payment clearing

Document type configuration steps :-

Step 1 :– Enter T-Code SPRO in the Command Field of the SAP Easy Access Menu Screen and press Enter key on the Keyboard

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Step 2 :- In next screen click on Click SAP Reference IMG Icon

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Step 3 :- In next screen follow the IMG menu path for defining Document types

IMG Menu Path :-  SAP Customizing Implementation Guide –> Financial A/C –> Global Settings –> Documents –> Document Header –> Define Document types

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Step 4 :- In next screen click on new entries to create new document key

Document types SAP

Step 5 :- Update the required data

1. Document Type :– Enter unique 2 digits code

2. Number Range :– Enter number range code

3. Reverse Document Type :- Enter reverse document type key code

4. Number Range Information :- Number ranges are maintained for the document types

5. Accounts Types allowed :– Select account type for the document type i.e Assets, Customer, Vendor, Material, G/L Account

6. Control Data:- Select control data for the document type

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Step 6 :-  After maintaining the required data, click on save


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Step 7 :– After saving document type key, update the description of the document key and click on save icon.

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 Thus document types are successfully configured. 

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